Reconciliation matching engine

Automate platform invoice to client billing reconciliation with intelligent matching, validation and auditability.

Billing reconciliation can be complex, manual and error-prone for agencies and finance teams managing media spend across multiple advertising platforms, campaigns, vendors and clients.

upsta’s Reconciliation Matching Engine helps automate invoice extraction, campaign-level spend matching, billing validation, discrepancy detection and client-ready reconciliation reporting.

What the solution helps with

Match platform invoices against client billing records

Validate campaign-level spend and contracted billing rules

Detect discrepancies across vendors, platforms, clients and campaigns

Track rebates, credits, adjustments and billing exceptions

Improve auditability and reduce manual reconciliation effort

Prepare client-ready reconciliation packs for review and approval

Key capabilities

Platform invoice extraction

Extract invoice details from media vendors, advertising platforms and billing documents.

Campaign-level spend matching

Match spend at campaign, account, platform, client, market or billing-period level.

Client billing validation

Validate billed amounts against client agreements, platform data, spend records and billing rules.

Contracted billing rule application

Apply markups, discounts, rebates, fees, tax logic, commercial terms and client-specific billing rules.

Discrepancy detection

Identify mismatches, missing records, duplicate charges, incorrect amounts and billing anomalies.

Credit, rebate and adjustment tracking

Track commercial adjustments, platform credits, rebates and correction entries across billing cycles.

Business outcomes

Faster month-end close

Improved billing accuracy

Reduced client disputes

Stronger audit readiness

Better revenue control

Ready to turn data into intelligent action?

Whether you are modernizing finance, automating O2C, building a supply chain control tower, optimizing logistics or deploying agentic AI, upsta can help you move from fragmented data to measurable business impact.